Sample Letters to Landlord

Below are links to letters you can fill out and send to your landlord in various situations. We offer sample letters in these categories:

• Security and damage deposits
• Leases
• Eviction
• Code compliance
• Termination of utility service
• Other topics

***PLEASE READ BEFORE USING THESE DOCUMENTS***

The following documents ONLY apply to jurisdictions in Kentucky that have enacted the Uniform Residential Landlord Tenant Act. These jurisdictions are: Barbourville, Bellevue, Bromley, Covington, Dayton, Florence, Lexington-Fayette County, Georgetown, Louisville-Jefferson County, Ludlow, Melbourne, Newport, Oldham County, Pulaski County, Shelbyville, Silver Grove, Southgate, Taylor Mill and Woodlawn.

If you do NOT live in one of these jurisdictions, please do not rely on these documents for legal advice.

Further, this information only applies to residential leases. It does not apply to: commercial units, properties under contract for sale, hotels or motels, or people who are employed by the landlord.

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Security and damage deposits

• Return of Security Deposit
  A letter requesting the return of your security deposit because there was no damage.
• Security Deposit - Dissent
  A letter disputing the damages alleged on your move-out inspection.
• Return of Security Deposit - Never Occupied
  A letter requesting the return of your security deposit because you never occupied the unit.
• Return of Security Deposit - Improper Procedure
  A letter requesting the return of your security deposit because the landlord did not follow the proper procedures for keeping it.

Leases

• Termination of Lease - Month-to-Month
  A letter terminating a month-to–month lease.
• Prohibited Provisions in Rental Agreements
  A letter stating that a provision of your lease is unenforceable.
• Prohibited Rules and Regulations
  A letter stating that the rule or regulation your landlord has proposed is unenforceable.

Eviction

• Improper Notice to Vacate - Late Rent
  A letter to inform your landlord that he or she did not send you the proper notice for non-payment of rent.
• Improper Notice to Vacate - Breach of Rental Agreement
  A letter to inform your landlord that he or she has not sent you the proper notice for termination for something other than non-payment of rent.
• Improper Notice to Vacate - Month to Month
  A letter to inform your landlord that he or she did not send you the proper notice to terminate a month-to-month lease.
• Improper Notice to Vacate - Week to Week
  A letter to inform your landlord that he or she did not send you the proper notice to terminate a week-to-week lease.

Code compliance

• Landlord's Maintenance Obligations
  A letter requesting property maintenance.
• Repair and Deduct
  A letter to send if you intend on repairing your property and deducting the costs from your rent.
• Termination of Lease - Failure to Make Necessary Repairs
  A letter terminating your lease if the landlord does not make the necessary repairs to your property.

Termination of utility service

• Reduction of Services
  A letter demanding that utility service be restored.
• Denial of Essential Services
  A letter asking for financial compensation for damages you incurred from not having utility services.
• Termination of Lease - Reduction of Services
  A letter terminating your lease because the landlord has turned off the utilities.

Other topics

• Retaliatory Conduct Prohibited
  A letter to send if you believe your landlord is acting in retaliation.
• Improper Notice of Rent Increase
  A letter to send if your landlord has improperly increased your rent without giving you proper notice.
• Fire or Casualty Damage
  A letter terminating your lease after fire or casualty damage.
• Failure to Deliver Possession
  A letter to send if the landlord fails to turn over the property to you in the manner required by law.